Using Data Rooms For Sensitive Information
A virtual dataroom (VDR) allows you to share information and documents in a safe environment. It is utilized in M&A deals, due diligence, fundraising, and other high-stakes activities which require sharing sensitive information between parties.
In the past, physical data rooms were employed for this purpose. They were locked in a centrally controlled location and required a security guard to keep track of access. These rooms are expensive to maintain and are lacking many features making them a bad solution for modern companies.
Digital VDRs provide an online repository that can be accessible by authorized users on request. They also feature a number of industry-strength security features like encryption watermarking, two-factor authentication and audit logs. You can be sure that your data won’t be compromised by malicious activities.
When choosing a VDR provider, be sure to investigate their history and expertise in delivering online document management services for sensitive information. You should also think about how they are able to meet different industry standards of compliance. HIPAA-certified companies ensure that health information is securely stored, while GDPR and CCPA certified providers can help businesses comply with European privacy laws, as well as California consumer protection laws.
Google Drive, Dropbox and Email may be useful for sharing files, but are not the best options for sensitive data that requires a high level of privacy. A reputable data room can assist in streamlining M&A deals due diligence, as well as other high-stakes projects, while keeping your private information organized and secure.